You may find the following sample letter helpful when putting forward your request. Remember, we must receive this request in writing, either by letter or email – a phone call alone isn’t sufficient. It may be useful for you to keep a copy of your letter together with a record of any further correspondence.

Your name and address
Your contact phone or e-mail address
Date

Attn: Information Access Manager
The Scottish Parliament
Edinburgh
EH99 1SP

Please send me the information which I am entitled to access under Section 7(1) of the Data Protection Act 1998 in relation to ……………. The personal data that I seek relates to (dates during which you had contact with us, any reference numbers quoted on any correspondence with us/the name of the Office with which you corresponded).

Please also advise me of the reasons for any logic applied to automatic decisions taken by the SPCB relating to Section 7(1) (d) of the Data Protection Act 1998.

If you require further information from me, or if you require a fee, please let me know as soon as possible.

Yours sincerely

Office of the Information Commissioner