Instructions For Setting Up Voting Buttons for Support of Motions

1. Open a new email message and click on “Options”, second from the right on the top toolbar.

2. Tick the “use voting buttons” box, open the accompanying drop-down box and select the required option. This would usually be “Yes”. It would be preferred by the Chamber Desk if this was the only option used, as the Chamber Desk does not need to know if a Member does not want to support a motion. To do this, you will need to select the “Yes:No” option and then delete the “No” part and type “I support motion” after “Yes”.

3. Select “delivery options” and type in the email address where the reply is to be sent. If this is required for the supporting of motions, this address would be chamber.desk@scottish.parliament.uk or Chamber Desk (not DL Chamber Desk or DL Chamber Office) if in the Parliament complex. If you want replies also sent to yourself, include your email address on the list too. Click “Close”.

4. Choose which people or which groups of people (Distribution Lists) you want this to be sent to. Insert the motion number and title in the subject box of the email that you send out for support. If this is not possible, then the motion title along with the name of the Member who has lodged the motion must be given in the subject box of the email. This helps the Chamber Desk ensure that support is not added to the wrong motion.

5. It would also be helpful to Members and assistants receiving the email if the actual text of the motion is inserted into the main body of the email, to enable them to see what they are supporting. However, please note that the motion number and title must also go into the subject box of the email, or at the very least the motion title and lodging Member.

6. Then send the message. Once a recipient has voted, this reply will go back to the sender and also be sent to the Chamber Desk.